Birthday Checklist

PARTY FUN-DAMENTALS

A Birthday Party Checklist

It's that time of year again! We know that planning a party can be stressful, but it doesn’t have to be. Use this checklist to make planning and preparing your party a piece of “birthday” cake! We can help you with the logistics, timelines and the shopping.

Pinterest is a great place to start for inspiration so, create a board that is overflowing with decadent dessert tables and quick but enviable decorations, and you're ready to host the BEST PARTY EVER! Before you head to the store be sure you have the bases covered. 

  1. Choose a theme - This sets the tone for your party. Pick an existing one or create one of your own. Check out these birthday party ideas for themed party inspiration. 
  2. Determine budget - Before you start shopping, create a budget to know how much you can spend.
  3. Select date, time, and location - You'll need to figure these out early on. You may decide to book a venue, reserve party rentals, or hire entertainment. No worries, we’ve got you covered with the party professionals at Kazzam.
  4. Create guest list - Typically, your guest list will depend on the amount of people your venue comfortably accommodates. Start with family and close friends, then extend the list to include neighbors, classmates, colleagues, etc.
  5. Send invites - The earlier you give guests the party details, the better! Send out invitations 4-6 weeks prior to allow plenty of time to RSVP. Digital invitations can make this even easier!

Now that you've got the preliminary details out of the way, let’s go shopping!

Party Must-Haves

These are the most important items needed for hosting a successful birthday party:

  • Partyware
  • Balloon Fun
  • Decorations
  • Favors
  • Entertainment

Use the birthday party checklist below to help you shop for all your party essentials. Download our printer-friendly version to prep and plan on the go. Let the fun begin! 

Partyware

A festive tablescape sets the mood for a party and adds instant wow-factor to your space. Create picture perfect tables with colored, patterned, and themed tableware.  

Party Hack

Gather party supplies in disposable table covers for quick post party cleanup.

Balloon Fun 

Nothing says birthday party like balloons! Whether you order ahead for pick-up or inflate them yourself at home, don't forget this party staple. 

Party Hack

Use balloon bouquets as centerpieces for party tables. 

Birthday Decorations

Bring your theme to life. Decorate walls with banners and themed cutouts. Hang lively swirl decorations from the ceiling. Make party tables pop with colorful confetti. 

Sweet Treats

Add a sweet touch to any party with candy and desserts. Fill different sized containers with your favorite confections or choose candy by color to match your party. 

Cake!

It's not a birthday party without cake so don't forget these must-haves. Display birthday desserts on themed cake and cupcake stands, dress desserts with decorative toppers, and finish them off with birthday candles. 

Party Hack

Spruce up a store bought cake and decorate it yourself.

Favors

Thank guests for attending with a goodie bag. Keep the fun going with assorted toys, trinkets, and candy.

Party Hack

Prepare extra favor bags for unexpected guests.

Dress Up

Complete the honoree’s party look with costumes, crowns, and sashes. Watch your guests’ eyes light up as they join in on the fun with head boppers, party hats, and more. 

Entertainment

Winning best party of the year starts here. Entertain guests with fun activities and entertainment that go along with your party theme or milestone birthday. 

Party Ideas
Balloon Tutorials